The 7 Best Task Mining Tools for Small Businesses in 2023

While task mining is inherently suited for small businesses, it is still mostly an add-on that large process mining companies use to plug the wholes in their datasets.
But the right task mining-tools are not limited to enterprise software, and can be up and running in minutes.
So, what are the best task offers out there that cater specifically to small businesses? On this page, we will present our answer to this question and hope you will find it useful in determining the best task mining tool for your team.
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Allactivity is a game-changing management tool that improves workflows with a click of a mouse. It will give you the opportunity to step up your game towards an automated experience that makes employees readily engage in workflow optimization.

For whom?
AllActivity is the perfect mining tool for small and medium sized companies and teams that follow an agile management approach and don’t want to invest in expert analysts to get results. With guaranteed privacy protections and gamification features, workflow improvements happen instantly and with lasting effect.
Special features
Customer's experience
- In addition to activity tracking, gives insights on how to become more productive and work healthier as a team
- Setting up is extremly simple.
- Results only after 10 minutes
- When working offline a lot ( 1-2 hours a day) tracking desktop raches its limit.
Platform
Ultra-light desktop app for Windows, MacOS & Linux
Price
Get yourself the opportunity of having a free trial for two months.
Microsoft Viva is focused on giving insights and new connections to a company and its workflows to optimize its process and tasks, focusing in both top management and bottom workers so that everyone keeps track of its performance. Its modules are separated in Learning, Insights, Topics and Connections.

For whom?
Microsoft Viva is a tool for organizational teams and individuals which thrives to reach the most potential using its devices for both professional and personal life.
Special features
Customer's experience
- Easy linkage if Microsoft is used
- Goes beyond time tracking, with Viva learning
- User-friendly interface to use
- Only focuses on Microsoft users
- More focused as an IT tool rather than a business tool
Platform
Only available for Windows.
Price
- The full Microsoft Viva monthly plan’s price is 15$ (paid annually).
- The modules separately have a monthly plan price of 4$ (paid annually).
Activtrak is a cloud-based software which is focused on monitoring the productivity of employees at all levels (and providing tools such as dashboards, workload management, personal insights…). It also provides training on how to use the tools provided to analyze the data given.

For whom?
Activtrak Is a software which acts as workforce and productivity analytics, providing solutions in different departments and also providing coaching and learning to other organizations.
Special features
Customer's experience
- Great productivity tracker for remote-work organizations.
- Get rid of geographical barriers/restrictions.
- Information easily accessible.
- The installation may require some advanced knowledge, especially when working from home.
- Difficulty to understand the analysis given.
- Higher price (once you check out) than the one advertised.
Platform
Available for Windows, MacOS and web.
Price
- Free plan: Up to three users and 3 GB of storage.
- Advanced: Monthly payment of 9$ per user (billed annually)
- Unlimited (5 users minimum)
- Unlimited storage
- Premium
- Unlimited (5 users minimum)
- Unlimited storage
Rescuetime is a software which works as a task bar in your device. Its functionality is tracking the time used on certain task/s and find the “Focus” time needed to increase efficiency. Within its tools, it provides analysis in which the user can see what is holding him/her back from not focusing on its tasks (i.e., having distractions such as social media).

For whom?
RescueTime Is a productivity assistant which for anyone who would like to have a task bar to focus on specific goals for both businesses and individuals.
Special features
Customer's experience
- Tracks apps and websites.
- Easy to use and customizable.
- Useful for both professional and personal productivity.
- Lack of detail in reporting.
- Language Availability (i.e. French).
- Lack of machine learning/ AI.
Platform
Available for Windows, MacOS.
Price
- Lite plan: Available for free during the first two weeks, after that the user will be charged with the plan chosen.
- Yearly plan: 78$
- Monthly plan: 12$
Celonis is a software solution provider, which works as a combination of process mining and task mining service together reaching a wide range of large companies worldwide.

For whom?
Celonis is an Execution Management System for mostly large companies which allows managers to keep track on the performance of its processes and provides solutions to improve efficiency and automation in different departments.
Special features
Customer's experience
- It has a successful system unification
- Good metrics
- Automation of processes
- It shows as few capabilities in the dashboards displayed.
- Interface is hard to understand
- Lack of language availability
Platform
Available for Windows, MacOS.
Price
Free plan available and pricing is subject to a meeting with the sales team.
Chrometa tracks the time spent in any device used, including the motion of the mouse, usage of keyboard and of course, the apps in the computer. Employers get full reports on how the employees and overall company performance is doing. It has a wide range of customers, from law firms to freelancers.

For whom?
Chrometa provides automated timesheets for both team and project management, focusing from freelancers to small law firms.
Special features
Customer's experience
- Good customer support
- Combination of individual and team tracking
- Daily backups
- Difficulty when doing different projects at the same time
- Need to start the timer manually
- Few missing integrations (i.e. Google inbox, Skype)
Platform
Available for PC, MacOS and Android
Price
- Trial plan: It is free for the first 30 days.
- Standard: 19$/monthly, including up to 6 devices and storage data for 18 months.
- Premium: 29$/monthly, standard features + unlimited storage.
- Plus: 49$/monthly, premium features + customizable solutions.
Taking advantage of task mining is not an option, it’s a must. Whether you are managing you own daily life – or a team – give one of them the chance of enjoying modern task mining tools. If you ask us, Allactivity would be a good place to start your new automated and efficient life.
![]() AllActivity |
![]() Microsoft Viva |
![]() Activtrak |
![]() Rescue Time |
![]() Celonis |
![]() Chrometa |
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Whenever you’re ready…here are 4 ways we can help you increase your productivity, lifestyle & health by embracing automation:
- Claim your AllActivity Software Demo. Ask for a complete 2-month free trial and start achieving better results from the beginning!
- If you’d like to learn how automation and task mining can take your team or organization to the next level, go to our blog or visit our Task Mining section, where you can find our lifestyle calculator and find out how to be more efficient!
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